Personal Assisten

About the role

We are seeking a dedicated and professional Personal Assistant to join PT Abian Bakti Jaya (Abian Harmony Hotel) in Denpasar, Bali. This is a full-time position that plays a crucial role in supporting our senior management and ensuring the smooth operation of executive functions within our hospitality organisation. As Personal Assistant, you will be the right hand to key decision-makers, providing comprehensive administrative and organisational support that directly contributes to the efficiency and success of our hotel operations.

Key responsibilities

1. Managing and maintaining executive calendars, scheduling meetings, appointments and travel arrangements

2. Preparing and organising correspondence, reports, presentations and other documentation for senior management

3. Handling incoming calls, emails and enquiries, prioritising matters according to importance and urgency

4. Coordinating meetings and events, including preparing agendas, taking minutes and distributing documentation

5. Managing confidential and sensitive information with discretion and professionalism

6. Providing general administrative support including filing, data entry and record maintenance

7. Arranging travel logistics and accommodation for executive business trips

8. Liaising with internal departments and external parties on behalf of management

9. Supporting project coordination and implementation as required

10. Maintaining a professional and organised office environment

What we're looking for

1. Proven experience as a Personal Assistant, Executive Assistant or similar secretarial role within a hospitality, corporate or professional environment

2. Excellent organisational and time management skills with the ability to manage multiple priorities and deadlines

3. Outstanding written and verbal communication skills in English; additional languages are advantageous

4. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software

5. Strong attention to detail and accuracy in all tasks

6. Professional demeanour and discretion when handling confidential information

7. Ability to work independently and take initiative whilst remaining collaborative within a team environment

8. Excellent interpersonal skills and the ability to interact professionally with all levels of staff and external contacts

9. Flexibility and adaptability in a fast-paced hospitality environment

10. A high school diploma or equivalent qualification; further qualifications in administration or business are preferred

What we offer

1. Competitive salary and benefits package commensurate with experience

2. Full-time employment with job security and career development opportunities

3. Professional development and training opportunities to enhance your skills and knowledge

4. A supportive and collaborative workplace culture within a respected hospitality organisation

5. Access to hotel facilities and discounts as part of our employee benefits

6. A dynamic working environment in the beautiful island of Bali

About us

PT Abian Bakti Jaya operates Abian Harmony Hotel, a distinguished hospitality establishment located in Denpasar, Bali. We are committed to providing exceptional service and creating memorable experiences for our guests whilst maintaining a professional and welcoming environment for our team members. Our hotel is known for its dedication to excellence, cultural appreciation and strong values. We believe that our success is built upon the commitment, professionalism and passion of our talented workforce.

Apply now

If you meet the above requirements and are interested in joining our team as a Personal Assistant, we would welcome your application. Please submit your CV, a cover letter outlining your relevant experience, and any supporting documents through our recruitment process. We look forward to hearing from you.