People & Culture Officer

TITLE: People & Culture Officer 

TEAM/PROGRAMME: Human Resources         LOCATION: Yangon, Head Office

Number of Position: 1

GRADE: NAT 4                  CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING: (select only one)

Level 1:  The role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

ROLE PURPOSE: The People & Culture Officer is responsible for supporting the full spectrum of P&C functions, , and ensuring smooth and compliant P&C operations across the organization.This role covers recruitment, onboarding, learning and development coordination, performance management support, HR information systems, employee relations assistance, compliance, vetting checks, and general P&C administration.The position ensures all HR processes align with organizational policies, safeguarding protocols, and legal standards, while delivering high-quality support to staff and managers.

SCOPE OF ROLE: 

Reports to: People & Culture Manager

Staff reporting to this post: None

Budget Responsibilities: No financial approval

Role Dimensions: Regular contact of basic factual information

KEY AREAS OF ACCOUNTABILITY: 

A. Recruitment, Onboarding & Workforce Deployment

•               Manage end to end recruitment for national staff (designated area), consultants, and volunteers in line with HR policies, safer recruitment standards, and organizational approvals.

•               Review hiring requests, job descriptions, budget availability, and required approvals prior to initiating recruitment.

•               Coordinate vacancy advertising, longlisting, shortlisting, interview scheduling, reference checks, vetting, and participation in interview panels as required.

•               Prepare recruitment plans with hiring managers, maintain recruitment trackers and KPIs, and ensure timely communication with successful and unsuccessful candidates.

•               Support rapid recruitment and deployment of staff and volunteers during emergency responses in close coordination with line managers and Operations.

•               Prepare job offers, contracts, onboarding documentation, and coordinate induction processes, including mandatory training completion and probation follow up.

B. Learning, Performance & Capacity Development Support

•               Compile training needs and support staff learning and development programs, including the implementation of an annual CO training plan. 

•               Organize training sessions or liaise with external training providers to ensure appropriate logistical arrangements, including venue setup and equipment requirements. 

•               Develop and maintain a centralized resource for key learning materials and core learning topics to support staff development. 

•               Monitor and follow up on mid year and annual performance review submissions.

C. HR Operations, Payroll & Systems Administration

•               Maintain accurate, complete, and confidential personnel records (hard copy and electronic platforms, including SharePoint).

•               Process staff lifecycle actions including contract renewals, extensions, transfers, offboarding, termination, and system updates.

•               Coordinate monthly timesheet submissions, follow up on missing entries, and ensure timely approvals.

•               Conduct monthly leave reconciliation across all leave types, aligning HRIS and Finance data, and report discrepancies to the relevant focal point.

•               Support payroll preparation by providing accurate and timely HR data to Finance and payroll Officer.

•               Prepare HR correspondence, letters, notices, and provide HRIS support and guidance to staff and field HR focal points.

•               Support partner HR compliance processes, including assessments, kick off meetings, and capacity building where required.

D. Vetting, Safeguarding & Compliance

•               Conduct vetting, reference checks, and safeguarding clearances for new hires and existing staff, liaising with regional or global offices as required.

•               Ensure recruitment and HR processes comply with safeguarding, child protection, anti fraud, anti harassment, equal opportunity, health and safety, and data protection policies.

•               Maintain HR documentation to support audit readiness and provide timely responses to audit requests.

•               Participate in audit kick off and close out meetings as required and serve as a recruitment and HR compliance focal point.

E. Employee Wellbeing and Engagement

•               Support staff wellbeing and engagement initiatives to foster a positive, inclusive workplace culture. 

•               Represent P&C in internal and cross-departmental coordination meetings. 

•               Assist in delivering wellbeing activities (e.g., webinars, trainings, counselling support). 

•                 Manage PR/PO processes for psychosocial services and maintain vendor relationships. 

•                Track and report all well-being activities. 

•                Lead the Long Service Award process (awardee listing, gifts, and event coordination). 

•                Support implementation and maintenance of the Staff Representative process in line with SOP.

Child Safeguarding Responsibility: 

•               Ensure that staff providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct BEHAVIOURS 

 BEHAVIOURS (Values in Practice)

Accountability:

•               Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

•               Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

•               Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

•               Widely shares their personal vision for Save the Children, engages and motivates others

•               Future orientated, thinks strategically and on a global scale.

Collaboration:

•               Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

•               Values diversity, sees it as a source of competitive strength

•               Approachable, good listener, easy to talk to.

Creativity:

•               Develops and encourages new and innovative solutions

•               Willing to take disciplined risks.

Integrity:

•               Honest, encourages openness and transparency; demonstrates highest levels of integrity

•               Always acts in the best interests of children

QUALIFICATIONS, EXPERIENCE AND SKILLS 

•               Bachelor Degree in Business Administration or with relevant HR Diploma or Certificate is preferable

•               Minimum 3 years professional recruitment and Human Resources experience is preferred

•               Professional working experience with international organizations is preferred

•               Ability to manage multi-tasks and good knowledge on HR software is preferable

•               Proven team working ability 

•               Good communication skills (Myanmar & English)

•               Good working knowledge of English (Spoken and Written).

•               High sense of personal integrity, discretion and good judgments

•               Excellent Computer skills, specifically with Microsoft Office (Excel, Word,  Outlook) 

•               Excellent interpersonal skills

•               Commitment to and understandings of Save the Children’s aims, values and principles

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 

•               Ensure compliance with all safeguarding and safer recruitment guidelines.

•               Report any safeguarding concerns immediately in accordance with policy.

•               Promote safeguarding awareness within all HR processes.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.