Management Assistant to Directors

Position: Management Assistant to Directors
Location: Uluwatu, Bali
Reporting to: CEO and COO

Role Summary

The Management Assistant to the directors provides structured support to the CEO and COO, within a dynamic real estate development business. The role is responsible for agenda management, coordination, and follow-through, ensuring that daily activities are planned, organized, and executed efficiently. Acting as a central coordination point, the role supports meetings, communication, documentation, and task tracking across internal stakeholders. Strong organizational skills, accuracy, and the ability to maintain structure in a fast-paced environment are essential.

Key Responsibilities

• Manage calendars, agendas, and meeting schedules

• Coordinate meetings, prepare agendas, and organize supporting materials

• Capture meeting notes, decisions, and action points; ensure follow-up

• Act as first point of contact for internal and external coordination

• Direct communication with clients

• Track tasks, deadlines, and priorities across ongoing activities

• Prepare summaries, reports, and basic presentations

• Maintain structured digital and document filing systems

• Handling contracts using Docusign

• Support communication with internal teams and external partners

• Coordinate travel, appointments, and administrative logistics

• Use digital tools for task management and reporting, including ClickUp

Profile & Skills

• Proven experience as a Management Assistant, Executive Assistant, or similar role

• Strong organizational and planning skills with high attention to detail

• Ability to manage multiple priorities in a structured manner

• Clear written and verbal communication skills in English

• Professional, discreet, and reliable

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Comfortable working with task management and collaboration tools (ClickUp or similar)

Performance Expectations

• Well-structured agendas and reliable meeting coordination

• Clear task tracking and consistent follow-up

• Accurate documentation and information management

• Smooth day-to-day administrative and operational support

What We Offer

• A responsible and trusted role within a growing real estate development business

• Direct exposure to management decision-making and business operations

• A professional working environment with clear structure and expectations

• The opportunity to work closely with senior management and internal stakeholders

• A role with autonomy, ownership, and impact on daily business effectiveness

• Competitive compensation, aligned with experience and responsibility

• Long-term development potential within the organization