Partner Executive Assistant ( Healthcare Industry)

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Partner Executive Assistant (Healthcare Industry)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.And we’re looking for a Partner Executive Assistant (Health Industry) to start immediatelyIndustry: Healthcare – Psychiatry / Mental Health Services?Work Schedule: Full-time, 9:00 AM – 6:00 PM Eastern Standard Time (EST)

Role Overview:

The Practice Operations Manager / Executive Assistant will function as a Practice Manager / Chief-of-Staff–level partner to the practice owner. This role is responsible for overseeing daily administrative operations, supervising virtual healthcare assistants, and supporting nurse practitioners to ensure efficient, compliant, and scalable practice operations.This is a senior-level position requiring independence, strong leadership, and experience managing people and complex workflows in a healthcare or professional services environment.

Key Responsibilities:

Practice & Operations Management Oversee daily administrative operations of the psychiatry practiceEnsure workflows, staffing, and internal processes run smoothlySupport the practice owner with executive-level administrative and operational tasksTeam Leadership & Supervision Supervise and manage two Virtual Healthcare Assistants (current and upcoming)Provide guidance, feedback, and performance oversight to virtual staffCoordinate staffing needs as the practice expandsClinical & Provider Support Provide administrative support to nurse practitionersCoordinate schedules, documentation, and operational needs for providersAct as a central point of coordination between leadership, clinicians, and support staff

Required Skills & Qualifications

Senior-level experience as a Practice Manager, Operations Manager, Executive Assistant, or Chief-of-Staff–type roleBackground in healthcare, mental health, or clinical operations strongly preferredProven experience managing and supervising remote staffStrong organizational, leadership, and decision-making skillsAbility to operate independently in a fast-growing environment

Communication Requirements

Reading & Comprehension: Advanced?Must review SOPs, healthcare documentation, and operational workflowsWritten English: Advanced and professional?Drafting internal communications, documentation, and coordination materialsSpoken English: Strong; neutral to minimal accent preferred?Leadership-level coordination with clinicians and staff

Tools & Systems

Internal healthcare and administrative systems (details provided via SOPs)Email and document management toolsWing Workspace (task tracking, communication, documentation)

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

PAY: PHP 80,

Originally posted on Himalayas