Purchasing Supervisor

Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Management, Logistics, International Business, Industrial Engineering, or a related field.

• Minimum 3–5 years of experience in Purchasing/Procurement, preferably in a manufacturing company handling imported raw materials.

• Minimum 1–2 years of experience in a supervisory or team-lead position.

• Strong experience in import purchasing and overseas supplier management.

• Good understanding of international purchasing processes, import procedures, and supply chain operations.

• Good knowledge of Incoterms, international payment terms, freight forwarding, and customs clearance processes.

• Familiar with import documents such as Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin, and related import documentation.

• Experience working with freight forwarders and Customs Brokers.

• Strong negotiation skills with overseas suppliers, particularly regarding price, payment terms, MOQ, lead time, and delivery schedules.

• Good understanding of raw material planning, inventory control, and production requirements.

• Experience calculating and analyzing landed costs is highly preferred.

• Experience with ERP systems such as SAP, Oracle, or other procurement systems is an advantage.

• Proficient in Microsoft Office, especially Microsoft Excel.

• Good command of English, both written and spoken, for communication with overseas suppliers and business partners.

• Strong leadership, analytical, communication, negotiation, and problem-solving skills.

• Detail-oriented, proactive, and able to work under pressure and meet tight deadlines.

• High level of integrity, responsibility, and accountability.

Job Description

• Supervise and manage the Purchasing team in handling the procurement of imported raw materials for manufacturing operations.

• Develop and execute purchasing plans based on production schedules, material requirements, inventory levels, and demand forecasts.

• Source, evaluate, and maintain relationships with reliable overseas suppliers.

• Negotiate prices, payment terms, lead times, MOQ, Incoterms, and other commercial conditions with international suppliers.

• Manage the end-to-end import purchasing process, from Purchase Requisition (PR), quotation, supplier selection, Purchase Order (PO), shipment, customs clearance, to material receipt.

• Coordinate with PPIC, Production, Warehouse, QC, Finance, Logistics, Customs Brokers, and freight forwarders to ensure timely delivery of imported raw materials.

• Monitor shipment schedules, vessel/flight arrangements, ETD/ETA, and delivery status to ensure materials arrive according to production requirements.

• Ensure the accuracy and completeness of import and purchasing documents, including PO, Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin, and other required documents.

• Coordinate with suppliers and logistics partners regarding shipping documents, customs clearance, and delivery arrangements.

• Monitor import costs, including material costs, freight, insurance, customs duties, taxes, and other related charges.

• Conduct landed cost analysis and identify opportunities to optimize purchasing and import costs.

• Monitor inventory levels and lead times to prevent raw material shortages and production disruptions.

• Develop alternative overseas suppliers and sourcing strategies to minimize supply risks and ensure business continuity.

• Monitor and evaluate supplier performance in terms of quality, price, delivery, responsiveness, and compliance with company requirements.

• Handle and resolve issues related to delayed shipments, incorrect documents, damaged goods, quantity discrepancies, quality issues, and customs clearance.

• Ensure all purchasing and import activities comply with company policies and applicable import regulations.

• Prepare purchasing and import reports, including procurement status, shipment tracking, supplier performance, and cost analysis.

• Lead, train, and evaluate Purchasing team members to ensure effective performance and achievement of departmental targets.